Modular Student Information System Enabling Flexibility

Implement workflow-driven systems for enhanced flexibility through a tailored Higher Ed SIS.
Manage essential student data within a centralized student management software, fostering seamless interdepartmental communication and segregating information with role-specific access.

student data security

Student data Security

Ensure the utmost security for sensitive student data using robust measures such as role-based access, powerful encryption, and multiple backups within your SIS.

customized solutions

Configurable solutions

Streamline all campus operations through customizable solutions that seamlessly integrate institute-specific workflows, automating every facet of the process.

state regulatory compliance

State regulatory Compliance

Ensure adherence to state regulatory requirements with tailored reports that can be easily configured to align with both institutional and regulatory prerequisites.

What is a Student Management System?

SIS, or Student Information System, is a robust software solution that streamlines student data through systematic digitalization. Furthermore, it allows educational institutes to shift from the legacy systems that require manual data handling.

Institutes can store student data online within the software, which automates the managing and updating of comprehensive student information. In effect, it provides a platform for teachers to keep track of students’ ongoing progress.

The lack of such effective software causes institute stakeholders to face major administrative challenges. Therefore, it is only fitting to take a look at such challenges and find out how the SIS helps overcome them.

Payroll Management
Students
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Common Administrative Challenges

  • 1. Time-Consuming Daily Activities

    Traditional or paper-based processes are time-consuming and require extra effort to maintain. For instance, teachers relying on manual roll-calling record the number of absent and present days of each student and update it accordingly.

    Likewise, the admin has to manually enter the admission details of each student in case they have a basic computerized system. Manual processes are prone to errors, which can create inconsistencies, causing the admin to make appropriate corrections.

    Besides, reliance on traditional or legacy systems can lead to delays, especially while retrieving particular information. In effect, it prevents timely decision-making and might lead to miscommunication between team members.

  • 2. Lack of Analytical Data

    Summative examination reports are hardly adequate to determine the overall capabilities of students. Also, the lack of a centralized database makes it challenging for teachers to get a comprehensive analysis of student performance.

    As a result, exam results and the overall academic conduct of students become the primary source of progress reports. Nevertheless, teachers have insufficient data on students who struggle academically; hence, the latter receive little or no help.

    Therefore, the curriculum or instructional process might fail to address the learning gaps and might not address individual students’ needs.

  • 3. Ineffective Communication

    Although email has become an important communication method among the institute team members, consistent information sharing is still a major issue. Fragmented data or siloed information increases the difficulty of sharing information effectively.

    The admission and examination process might encounter procedural delays when the staff receives incomplete information. Students and parents might not be able to access grades or upcoming events’ updates on time, causing confusion and frustration.

  • 4. Student Dissatisfaction

    Unprecedented or sudden postponement of results and repeated delays in scheduled activities indicate some unanticipated errors or inconsistencies. Such instances often occur when the institute lacks proper infrastructure, which can assist them in the decision-making and planning process.

    When students don’t have the medium to view their reports and progress, it causes major dissatisfaction.

  • 5. Increased Operational Costs

    The more labor-intensive an organizational process is, the more time and effort it takes, leading to increased operational costs. At the same time, errors in manual data entry can cause the admin to restart a particular process from the beginning.

    Additionally, some manual errors can lead to potential legal issues, especially in the context of financial irregularities.

How can the Student
Information System help educational institutes?

Program Management

Educational institutes around the world have shifted from the conventional teacher-centric to an outcome-based approach. That is where they can use the SIS software to streamline program management, which is also known as curriculum management in the following ways:

  • Determine the learning outcomes according to each course and program.
  • Structuring the program step-by-step.
  • Allocate resources on the basis of program enrollment, student success rates, and estimated program demand.
  • Plan and implement class activities by aligning with the program curriculum.

Manage received student applications within the SIS to create a merit list database. Seamlessly send system-generated offer letters to prospects via email using the pre-admissions system. For effective financial management, choose our dynamic Fee Collection System, which calculates fees based on course/subject weightages.

Student information stored within the lead management system seamlessly integrates with the admission module, eliminating redundancy and facilitating streamlined processing. Generate bulk Registration IDs and facilitate fee collection through online portals or offline methods.

Upon confirming admissions, document verification is finalized, and a student information system repository is established to house scanned copies of student documents in the institute database. Generate enrollment numbers efficiently in bulk. Employ our advanced help desk ticketing tool for prompt issue resolution.

Admissions Management

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Student Management

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The software works as a centralized repository that stores and manages vast student data effectively without little or no manual intervention. It automates a significant part of the admission process by facilitating online application submissions.

Simultaneously, teachers can use the tool to compile and share performance data, input grades, calculate GPAs, and generate academic reports. In fact, they can create individualized student profiles by including personal information (name, date of birth, classes or courses, etc.).

Institutes often provide the freedom for students to choose their preferred subjects according to their interests and preferences. However, the administrative staff often need to tackle the issue of class schedules to prevent any potential clashes in students’ timetables.

They can use the software to establish smooth timetable management by considering faculty availability, class timings, subjects, and student preferences. In effect, they can use the tool to create and share timetables and mention one-off or recurring classes with just a few clicks of the mouse.

Timetable Management

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Attendance Management

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Recording and managing student attendance is one of the core administrative activities that relates to students’ academic interests as well as progress. Manual roll calling and attendance recording are repetitive activities that become burdensome for teachers and add to administrative overload.

Fortunately, the SIS software offers attendance management features, allowing teachers to track attendance and streamline attendance data conveniently. What’s more, the data helps to determine frequent absentees and help at-risk students.

Additionally, parents can access the attendance data, helping to increase parental involvement in their children’s academic life.

An important part of the post-examination process is grade calculation, which entails careful assessment of the obtained marks, tallying them, and assigning a suitable grade. The SIS software automates the grade calculation, depending on the customized settings of the assignments, projects, etc.

Moreover, it generates different kinds of reports based on class and student averages and overall class performance trends. Teachers can create multiple gradebooks in just a few minutes and make them accessible to all stakeholders.

Gradebook Management

examination management

Student Portal

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Going to the institute premises or campus might not always be possible for students to find out about the dates of upcoming exams and assignments. That is where SIS’s student portal proves to be a crucial tool for students to access their class schedules, exam dates, and upcoming academic events information.

Moreover, students can communicate with their peers and teachers with the help of messaging platforms. Also, they can access various online educational resources such as ebooks, journals, and multimedia materials.

Advantages of
Student Information System

Why Choose Our
Student Information System?

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Payroll Management

MasterSoft’s Student Information System is an innovative tool that streamlines student data management and continuous progress monitoring. It has been designed with customizable features that cater to educational institutes and ensure a seamless user experience through its core features:

Cloud-enabled technology
Centralized platform with assured data security
AI-powered dashboards
Effective communication tools
Interoperability features
Role-based access

Frequently Ask Questions

1. What is a Student Information System?
SIS, or Student Information System, is a cloud-based ERP software that streamlines data management, enabling institutes to compile and store student information in a centralized platform.

SIS offers various benefits to the institutes, including improved efficiency, data-driven decisions, smooth communication, data-driven insights, etc.

The key to choosing the right SIS lies in identifying a particular institute’s specific requirements, researching different SIS options, considering budget, taking inputs from stakeholders, and requesting demos and trials.

The future of SIS indicates enhanced integration with other educational technological tools like online learning and examination tools. In addition, the system will provide AI-driven insights into students’s academic performance and attendance trends.

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